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Open Space

Material for this page started from the KS Toolkit page on Open Space.

Open Space (also known as Open Space Technology or OST) is a method for convening groups around a specific question or task or importance and giving them responsibility for creating both their own agenda and experience. It is best used when at least a half to two full days are available. The facilitator's key task is to identify the question that brings people together, offer the simple process, then stand back and let participants do the work. The process is admirably described in a number of languages at http://www.openspaceworld.org .external image openspace.jpg

When to use:

From Openspaceworld.org (where you can also learn all the steps HOW to do Open Space!)

"Open Space works best when the work do be done is complex, the people and ideas involved are diverse, the passion for resolution (and potential for conflict) are high, and the time to get it done was yesterday. It's been called passion bounded by responsibility, the energy of a good coffee break, intentional self-organization, spirit at work, chaos and creativity, evolution in organization, and a simple, powerful way to get people and organizations moving when and where it's needed most.

And, while Open Space is known for its apparent lack of structure and welcoming of surprises, it turns out that the Open Space meeting or organization is actually very structured but that structure is so perfectly fit to the people and the work at hand, that it goes unnoticed in its proper role of supporting (not blocking) best work. In fact, the stories and work plans woven in Open Space are generally more complex, more robust, more durable -- and can move a great deal faster than expert- or management-driven designs."

  • Problem solving - bringing stakeholders together to understand a problem and seek a shared solution.
  • Strategic planning - Identifying goals and actions.
  • Sharing and synthesizing knowledge - reflecting on what has been learned and understanding how it applies to work going forward.
  • Community, team and network building - working together in small and large groups to help build relationships - secondary benefit.

Libraries could use Open Space events with their patrons, staff and wider community. For example, and Open Space session could be the start of an annual planning process. Open Space can be used to get patron and community input and feedback. Job Seekers can work on shared issues identified through an Open Space event.

There are many experienced Open Space practitioners in Washington state. Many of them do pro bono work and help build communities' capacity to use this method. Don't be afraid to ask for help!

More Information/References/Related Resources:

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